Documentation: Paper or Digital Form

Placing pen to paper, the ink pushes out on the page not unlike its rival, the computer, with the typing of the keys and the unending blinking of the cursor. Either means of communication is a method of documenting what happened or what is going to happen.

A new documentary studied (solidsmack.com) the initial run to analog devises such as pens, pencils, rulers, or erases as design concepts before the digital version is started. Given the product to be produced, a digital version might take away something from what is being produced, a sort of guiding the product with its digital tools.

“If you were asked to present a sketch for a new product design concept in the next ten minutes, there’s a good chance you would probably reach for a pen and paper versus your tablet or computer peripheral device. Why? While there has never been a better time to sketch and work digitally, the need to connect to more analog tools will rarely…if ever, go away. The sensation of putting a freshly-sharpened lead point to a freshly opened sketchbook or the combined stroke and smell of an alcohol-based marker are experiences that no digital interface can replicate…at least yet.”

The International Organization of Standards (ISO) which produces documents like the IS0 9001:2008 says a company can document their procedures in any medium. Since companies come in all shapes and sizes the standard allows them to make their own individual documentation process as long as it is legible and fits into what the process that the company is trying to produce or make as an end result.

Some procedures such as making sure machines have been calibrated and by whom; if it was done properly a company can have a document that approves of the calibration or notes it, which can be either a hand written, a signature on a document, or an electronic system that it is typed into. The ISO standard gives companies the leeway to design and develop methods for them to become quality management experts by their own individual methods.

Giving leeway in a management system to go about making the best product, documented of course, with the most free means of making that product leads to artistic freedom and a larger scope of vision in production.

We at K & S Quality Associates are agree that artistic freedom is needed while developing products and also a quality management systems. Freedom in a standard is one thing, but freedom from the standard is something entirely different. If you would like to go over you standard for an upcoming certification, or an internal audit please do not hesitate to email contact@qualityassociates.com.

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